Please read your Vendor Kit as soon as possible. The information provided in the kit will save you time, money and needless aggravation.

Tips on Ordering:

• Be sure to order your essential services in advance:
  • Electrical labor and service
  • Booth installation and dismantle labor
  • Internet lines and installation
  • Telephone line installation and equipment
  • Furniture/carpet and additional furnishings
• Place your orders early. Include payment to qualify for discounts and ensure that your order will be filled. Try to avoid ordering on-site.
• Before leaving for the Trade Show confirm with Freeman Decorating Company and other contractors that your advance orders have been received.
• Be sure to order 24-hour power on the circuits that need power before and after show hours. For those that order standard electrical service, it will be provided only during show hours.
• Keep copies of all advance order forms; bring them with you to the show. Pay close attention to deadlines.
• Bring a company credit card to pay all balances due at show site and to pay deposits on rental equipment.
• Keep the total square footage of your booth space in mind when you order decorating items and furniture - don't order more than will comfortably fit in your booth and still allow you to do business.
• Send a floor plan or layout plan in advance to Freeman Decorating Company or Sterling Events. Show the position of equipment in your booth to avoid additional charges to relocate it.

Tips on Shipping:

• Ship in advance to the warehouse whenever possible. Ship pre-paid and keep an inventory and the tracking numbers of all your shipments.
• Place a rider on your insurance policy from the time your exhibit and products leave your possession until they return. Your company is responsible for your exhibit and products.
• Ship your freight and products via common carrier or van line. Use two-day air freight if you are on a tight schedule.
• Be sure to remove old shipping labels before you send anything to the Freeman Decorating Company Warehouse.
• While making your shipping plans for the show, also plan for shipping home after the show is over. Make sure that someone from your company will be on-site to oversee the outbound shipment of your display and products.
• Take extra time to ensure that your display and products are packed neatly and securely.
• Keep freight numbers and copies of Bills of Lading with you for tracking purposes.

Tricks:

• Consider renting a standard or custom display from Freeman Decorating Company. They can provide the exhibit you need and save you time, money and the stress involved in designing, building, shipping, dismantling and storing your booth.
• Read the show rules on the back of the vendor contract that you've signed.
• Security will be on duty and only those individuals with proper credentials will be allowed into the exhibit hall during set-up and tear down.
• Put together a trade show survival kit to include in your freight or to carry with you:
  • Small tool kit
  • Staples, scissors, tape, string
  • Pens and markers for labels
  • First-aid kit
  • Bottled water
  • Return shipping labels